National Association of Canine Scent Work, LLC ®
Official NACSW™ ODOR RECOGNITION TESTS
Odors Tested: Birch, Anise, Clove
Date: Saturday, February 8, 2025
Test Site Hours: 12:30 PM – until completion of last test
Test starts: 1:00 PM
Test Location:
Mikle Property
3766 NE 58th Ave
Berwick, IA 50021
Test Host: KBP Dog Training
Test Host Contact: Paige McDonald: paigedmcdonald@gmail.com
Certifying Official: Beth McDonald
Judge: Brenda Wendt
Entry Cost: $30 per test
Number of Entries: 125
ORT Entry Information
Opening Date: Thursday 10/31/24 at 9:00 am CST
Entries Close: Thursday 1/30/25 at 8:00 PM CST or When entry limits have been met
Second Dog Policy: We will allow for resets and will accommodate two dogs per handler for each odor tested. If you’re entering two dogs, please complete a separate entry for each dog.
Entry Method
To enter the ORT, complete the entry form at the bottom of this page.
- Telephone, fax, unsigned entries, and entries received without fees cannot be accepted.
- Returned checks do not constitute a valid entry fee.
- Entries must be made on the entry form at the bottom of this page.
- No entry shall be made and no entry shall be accepted, which specifies any conditions as to its acceptance.
- Handlers are responsible for errors in making out entry forms.
- Payment options include credit card, check, and Paypal. Select payment method when completing the entry form.
Entry Requirements
A Qualified Entry is one that meets all the following criteria:
- Complete entry during the specified entry time frame.
- The Handler is a NACSW member for the 2024-2025 membership year (8/1/24- 7/31/25).
- The Dog is registered with the NACSW.
- Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.
For information on how to register or become a member go to www.NACSW.net
Trial Eligibility and ORTs
The ORT Title must be earned at least 14 days before a trial opening date to be eligible for the first draw period.
All odors must be passed in order to earn the ORT title. It is not required that they all be passed at the same test.
Notification
Acknowledgement of entry acceptance/confirmation will be made by email when entries are processed for those handlers that provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry
Basic Description of the Test
To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes typically set up in a pattern of two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website. Handlers may test on all 3 odors at the same event.
All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net
No dog will be given more than one space in the same odor test at a single event.
Cancellation Policy
The following cancellation policy applies:
- For cancellation of entries on or before 5pm Central time Feb. 1,2025 – Full refund minus $5 processing fee.
- For cancellation of entries after 5 pm Feb 1,2025 – a refund will only be issued if a note is provided from a doctor or veterinarian.
50% refund will be issued if host can fill your space. No refund will be issued after this date if host can’t fill your space. No refunds will be issued for cancellations during the last 72 hours before the event or no-shows. You can receive a full refund minus $5 processing fee if you opt to volunteer (this would be in addition to, not instead of any shift you may have volunteered for.) Please note: Due to time constraints, host may opt to not fill canceled spaces and no refund will be issued.
All cancellations must be emailed to Paige McDonald paigedmcdonald@gmail.com
Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.
This cancellation and refund policy applies to handlers that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.
If the event cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the event organizers, then the event host will make their best effort to provide partial refunds after recouping their expenses.
Location Details
Modeled after real-life detection work, NACSW events are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing.
Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Events frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces.
Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Handlers should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at events. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs. Handlers agree that they are entering this event at their own risk.
ADA Site Specific Conditions
This event location is a Training facility. The parking lot,is blacktop/gravel and can be bumpy. The flooring in the test area is concrete and mats. The walk is average in length from the parking lot to the testing area.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.
Parking
The parking lot is paved and grass with no shade available.
RV Parking
There is space for RVs to park in the handlers parking area during the event day. To reserve a space you will need to contact the Test Host COntact/Secretary after you receive confirmation that you have a space in the event. No overnight RV parking is available.
Reactive Dog Parking
There will not be specific reactive dog parking at this event at the location, this policy may be modified at the last minute.
Unentered Dogs
Unentered dogs must remain in the handler’s vehicle during the event day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the event grounds.
Facility/Site Prohibitive Restrictions (eg smoking, firearms, alcohol, drugs, video)
Alcohol is not allowed on the event site and no smoking at this event.
Dog Information
Dog Policies
- All dogs must be on a 6’ leash at all times when not searching. NO flexi-leashes while not participating in a search.
- Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.
- Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
- Dogs and handlers must stay in designated areas to avoid contaminating search space, interrupting a search, or from viewing any part of the searching.
- Handlers should expect to keep their dogs confined in a crate or vehicle when not searching. The logistics of an event typically do not allow for dogs to hang out on leash in between searches. Handlers should plan to provide their own shade using canopies or shade cloths.
- Refer to location details (above) for information on unentered dogs.
Females in season will be allowed to run wearing “pants” at the very end of the day after all other dogs have tested. Handlers with females in season should park and toilet their dogs away from the other dogs if the location logistics permit. Handlers must email the Paige McDonald at paigedmcdonald@gmail.com so plans can be made for the dog.
Other Information
COVID-19 Information
Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules
In addition to those guidelines the following changes and guidelines are in effect for this test due to COVID-19.
There are currently no travel or mask restrictions for this area.
If there are any significant changes or updates after the draw period, handlers will be notified via email.
Handlers are responsible for staying up to date on any jurisdictional requirements for their home location as well as the event location including any travel guidance.
ADA Requests
If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net. Please include your name, ORT date, ORT host name, and your requested accommodation(s).
Rules
Complete rules are available at www.NACSW.net. It is the responsibility of each handler to read and understand the current NACSW™ Rule book prior to participating in a NACSW event.
Liability
By registering for the ORT Test, the handler hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog.
The handler expressly agree that the NACSW, KBP Dog Training and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes.
The handler also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.
Sportsmanship
All handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to searching and kept secret from other handlers. Please do not discuss hide placement or any details of a dog’s performance that may provide information or clues to other handlers or may be overheard.
Results
During the odor re-sets, the official results sheet will be brought out to the parking area for handlers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results.
Spectators
Additional guests of handlers are welcome, however spectating opportunities may be limited.
Please verify attendance policies with the Test Host Contact/Secretary before bringing or inviting anyone not volunteering, handling, or officiating.
Spectators are reminded that the hide placements must not be discussed nor should they speak with any handlers about what they saw until after the event is complete.
No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the event.
An adult accompanying a minor must be present during the searches.
Everyone at the site must sign the waiver provided by the host and comply with all event requirements.
Handlers are not allowed to watch the searches at any time.
Videotaping and Photography
If the site allows public video to be taken, handlers may wear visible head or chest cameras to record their searches. You will not be allowed extra time at the start line to get your camera functioning. Please be sure it is ready to go prior to arriving at the search area. At ORTs, handlers may bring a spectator to video or photograph their searches. Videos may not be made public until completion of the event day.
Emergency Veterinary Hospital
The closest emergency veterinarian to the event location:
Blue Pearl
4631 Merle Hay Rd,
Des Moines, IA 50322
(515) 727-4872
Questions
For all test related questions, contact Paige McDonald at paigedmcdonald@gmail.com.
Details regarding check in time and briefing will be sent approximately 1 week before the ORT.